Business Continuity Plan
This particular portion of the plan and execution is essential in the timing of a company’s emergency evacuations within their structure and within the community. A major aspect of crisis management and disaster response includes planning to stay in business after an event occurs (Le Pree, 2007). The purpose of creating and developing immediate response coordination is to ensure Phoenix remain operation while focusing on recovery operations through and after the emergency situation.
Steps to safeguard the organization and its assets are also a part of crisis management. Without proper integration of an immediate response plan, the actions taken can become a solitary approach, which is not an efficient way to handle emergency response or crisis. For this reason it is important to keep the process integrated vertically and horizontally (Le Pree, 2007, p. 4). Essentially, developing plans and drills, and employing those strategies from one department to another, keep an organization safe and in business. By simply integrating these emergency or incident responses with internal nd external parties will help processors cope when a crisis occurs. Resourcing the Aftermath In the event of a major disaster it is critical for Phoenix to identify the resources necessary to meet the needs of displaced workers, injured personnel, address related family and community needs. Phoenix will maintain command control elements in execution of this business continuity plan and ensure effective follow- through. The assigned leadership will direct all internal and external communications that comes from the organization. When a disaster happens and there are displaced workers there are many issues that will need to be addressed.
Phoenix will determine the immediate future plans and opportunity for a return to work. If employees are displaced for a long amount of time, or even permanently, different options will be made available. As a minimum, Phoenix will work with the human resources department to find possible Jobs in other locations. A relocation package will be made available if a person is chosen or chooses for transfer. According to Workforce Management Online, “employers should consider whether affected employees could be transferred to other operations in surrounding areas, so that valuable skills and experience are not lost. Once the organization rebuilds, mployees will be an integral part of returning to the area and re-establishing operations” (Barron, Phipps and Steinmeyer, 2005). Phoenix will offer additional training so employees can either work to reintegrate into another facet of the organization, or at least be better prepared to enter the Job market and seek other additional support. The organization will establish a pledge through a legal contact that will assist with medical issues, counseling, and retraining to return to the work force. Phoenix recognizes a disaster can be quite traumatic and remains to be committed to support the employee and their family during this time.
Phoenix will ensure its 24 hour care and assistance program is available for all of its employees for comfort and support throughout the event and the immediate aftermath. Phoenix will stand by its pledge, “Mission first-People always”. Business Continuity Plan The Phoenix Chemical Company is a small size industry that will benefit deeply of a Business Continuity Plan (BCP). A Business Continuity Plan serves as a guide for employees to know what to do in case of disaster. As mentioned above there is various steps that have to be taken to complete a BCP: coordinated, communicate, dentify needs/ risk, alternatives, involve, and test plan. To begin the business continuity plane the company has to coordinate who will lead and implement the plan. The coordinator will be the shift leader of the shift running at that exact moment, because of the training and experience this employee has. The BCP should include emergency contact information, backup suppliers, and a detailed recovery plan in case of any serious issue. A list of employees name, phone number, and Job position should also be located in the plan. Communication among management and employees is a key factor to manage the business continuity plan.
Inform employees of any suspicious activity that may case danger like for example: weather, chemical spills, gas leaks, and machinery not functioning. The plan the will continue with the risk and needs of the industry. Employee’s needs are very important their safety and security has to be priority. In case of a disaster occurring employees need to have a security that they will still have their Job. The risk that The Phoenix Chemical Company face is the following: fire, floods, and tornadoes. Having insurance to protect the company is very important with these precautions the company has to ake other measures. Management and company owners have to meet with the local fire department to assure that the company is in compliant with state law. Informal trainings will take place biweekly and as needed to pass on daily safety guidelines. Have monthly fire drills without informing employees that they will take place. If a disaster occurs in any of the companies there has to be alternatives that will help employees to keep working without assets being lost. If a flood watch is in effect in the Boston, Massachusetts Company the shift leader in charge would call and inform all customers.
Then they would inform employees to protect company’s assets by relocating any items to a safer area. Employees work is voluble so they will be called and informed when they will be back at work. Finally for the business continuity plan to function every step has to be rested. If tested and it is not adequate or compliant with company and employees it should be modified and retested till it is beneficial to employees and to the industry. Roles and Responsibilities In response to large-scale disasters many key personnel and decision makers will be required to implement organizational policies, procedures, and plans. First esponders, federal, state, local government, and private sectors are critical be limited to; local fire fghters, law enforcement, and EMS. These community partners will be primarily tasked with rescuing and treating victims. First responders in conjunction with other planners will outline their capabilities and will identify all on-going changes in regards to their contributions related to emergency response. Continuous improvements will include command and control responsibilities, planning, changing equipment, evolving industry tactics, and continuing scenario development