Computerized Enrollment System

1 January 2017

System was proposed in replacement of the manual process of enrollment in public high schools for it to have an organized flow of transaction and an ease of work. The study is concerned on how the manual enrolment performs throughout the company’s transaction. The numerous transactions that the manual system covers, such as updating and adding student records, generating the advising and assessment slips, and the like are commending the manual enrolment system to be inefficient for the needs of the institution.

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Since the study involves proper records handling, tracing the constraints and evaluation of the manual system is essential. Thus, the proponents gathered necessary data that will help in the progress of enhancing the existing system. Introduction Nowadays computer serves as an important role in our society, most especially in school premise. Most school uses computer to help their students deal in our modern technology. But as the population of the students continue to grow, many school face difficulties in handling their enrolment in a manual process.

And one of the solutions in this problem is to make their manual enrollment into a computerized system. The system design project, Enrollment System that will provide the needed and storing information in a faster,   more convenient way by storing file of the student enrollees in a computer system that will lessen the effort of faculty staff in storing files of each student every now and then. This information here can be viewed in just a second without worrying that a single file is lost. The idea behind a enrollment system is not a new concept.

As student enrollees increase every year, enrollment procedure become harder to deal. This will only serve to increase the problem facing enrollment that provides more easy way in enrolling. The proponents study focuses on the development of Computerized Enrollment System for Public High school to provide solution to the problem encountered by the school in operating its manual enrollment system. This has been done by only for the benefits of the school and researchers, but also in the field of information technology in our country to create awareness about the computer based system in some developing areas.

This project will be presented in computer base system on a C Sharp which is program software tool and SQL which is the database. Generally the new software program would provide ease of enrollment, timeless, in payments and provide fast response to each transaction; it will be efficient in term of speed, reliability and accuracy in this outcome of the process. The proponent come up with the study entitled Computerized Enrollment System for Public high school it became the subject because the student suffered the tedious and time consuming manual enrollment system.

The proponents main purpose is to developed a software to improved the old and manual enrollment system for Public High school to manifest the optimum benefits that the user would get once the new enrollment scheme is implemented to design an effective and efficient system in terms of speed, of reliability and accuracy and to ease the enrollment system for computerized-based system effectively to benefit both the faculty and students community. In this study, the use of C Sharp and SQL database will help to improve the efficiency of the enrollment in the Public High school.

Background of the Study The study intends to make a computer based system for enrollment system. The system will be compose of system pages focuses on the Computerized Enrollment System with several features on which teacher and students will be the user and beneficiaries of the system. These are meant to support and to make the enrollment procedure easier than the old and manual enrollment system. The researchers will develop a system that can minimize the processing time in order to access records of the students quickly so that enrollment process will be much faster than usual.

Enrollees will be more comfortable for the system that researchers will develop because of fast and consistent processing of schools enrollment system. Researchers of the system will be aware of the existing problems that enrollees and the school are experiencing in the past few years to develop a system that will provide a solution to their needs for them to be comfortable of what the propose system will provide.

Users or the facilitators of the propose enrollment system will also benefited   for the reason that they will not do he usual way   they do when they are processing the enrollment forms or records of the enrollees. Instead of doing the usual way or the manual system of processing records of the enrollees they can now use a GUI or graphical user-interface, all they have to do is to press the mouse and enter data of an enrollee from the keyboard to manage the propose enrollment system. Objectives of the Study 1. To provide a better and easier way for the enrollees to transact to their records during enrollment that is being managed by the facilitators of the enrollment system. 2.

To analyze the problem through the use of Data Flow Diagram and ERD models. 3. To develop a software that will improve the old and manual enrollment process to a computerized enrollment system for public high school. 4. To manifest the optimum benefits that the user would get once the new enrollment scheme is implemented. 5. To present the advantages of implementing Computerized Enrollment System, both for school, and students community. 6. To design an effective and efficient system in terms of speed, reliability and accuracy. Conceptual Paradigm Existing enrollment system. Proposed enrollment system

Input Process Output Stored information of student and payment written in paper Stored information of student and payments printed in paper . Student information and payments Student information and payments stored in database. Figure 1. Conceptual Paradigm of the Proposed System Significance of the Study The preparation of such an undertaking focuses on improving the enrollment system for the benefit of both the student community and the school administration, the students shall have the opportunity to ease and reduce the time of their enrollment.

They would also have an increase in awareness of the evolution of new and modern information technology. The same is true for the school administration personnel. For the school, although the full implementation of real computerized enrollment system would in our huge initial spending, the net end effect is higher productivity for its personnel and greater profits too. The administration will have the opportunity to eliminate the redundancy of works faster, response in processing the assessment of student, a reliable record keeping system and secured and efficient system in long run of the enrollment process.

The student shall have the opportunity to experience the computerized enrollment system that is very needed in a school of highly competent standards. Scope and Limitation of the Study This study aims to develop an enrollment system for the school, the study limits on the following and functions. Store data of the students (first name, last name, middle initial, section). Records fees- collected and uncollected. (Insurance, Red Cross, etc. )Use of the system is limited to principal and faculty and staff designated to do the work. The proposed system covered the major rocesses in the enrolment system for public high schools namely: registration of the current students, class scheduling and sectioning, assessment of fees, file maintenance, report generation (registration form, assessment slip, student master list, and other forms and reports essential to the system). The proposed system included the processing of student’s personal records and the mode of payment that the student would choose. Definition of terms

The following terms extensively used in this paper were defined to provide the readers a better understanding of the study. Information Technology a developer that maintain the system * SQL a database computer language designed for managing data in relational * database management system * Students user that requires enrollments * Principal and Faculty user of the system * Database is a structured collection of related records or data that is stored in a computer system. A database usually contains software so that a person or program can use it to answer queries or extract desired information. The software should be referred to as the database management system.

Application is a subclass of computer software that employs the capabilities of a computer directly and thoroughly to a task that the user wishes to perform. This should be contrasted with system software which is involved in integrating a computer’s carious capabilities, but typically does not directly apply them in the performance of tasks that benefit the user. * User Interface is the aggregate of means by which people—the users—interact with the system—a particular machine, device, computer program or other complex tools. The user interface provides means of input and output. Data Administration is a high-level function that is responsible for the overall management of data resources in an organization, including maintaining corporate- wide definitions and standards.

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