Point of Sale W/ Inventory System

3 March 2017

Proposed Point of Sale with Inventory System for Botica Capas I. Introduction Most companies nowadays use computers in transacting with their clients. Companies are now making their systems computerized because using a computerized system will help the company minimize the time and efforts consumed by using manual system. Drugstores sell not only medicines, but also miscellaneous items such as candy, cosmetics, and magazines, as well as light refreshments.

A sale refers to the exchange of product or services for an amount of money or its equivalent while Inventory in a business, is a total amount of goods and the act of counting them. A company owner must know the precise number of items in their storage areas in order to place orders and control losses. Computerizing both Sales and Inventory System will make an easier and faster transaction with the customers as well as monitoring the stocks of the products.

The benefit of Point of Sale with Inventory system is that this system makes a business much more efficient, lowering the costs of running the business while improving customer service and making the business more pleasant to work in while Computerized inventory system helps management control the inventories, in turn lowering overall operating costs in the areas of labor, facilities and logistics.

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A computerized inventory system also improves customer-service metrics and fulfillment rates. I. I Company Background In 1979, Benita P. Zarate started Botica Capas with two employees.

From the beginning, his goal has been to operate this business to help her countryman. With the help of God, now he has two establishments. And has grown to include ten employees and sell more products to meet the needs of the growing number of customers. ————————————————- ————————————————- ————————————————- ————————————————- ————————————————- ————————————————- ———————————————— ————————————————- ————————————————- ————————————————- ————————————————- BOTICA CAPAS ————————————————- BENITA P. ZARATE ————————————————- OWNER / MANAGER ____________________________________________________________ ___ RUBY VANESSA ZARATE EMMA PINEDA PHARMACIST I (MAIN) PHARMACIST II (BRANCH)

RUBEN ZARATE SR. BOY PINEDA SUPERVISOR SUPERVISOR CLERK CLERK GINA BITNAN ARLENE CUNANAN MICHELLE QUIAMBAO LUZ CALMA PYCES TUBO JESUSA PINEDA KC LABASAN DANG PINEDA HENRY AQUINO I. 2 Overview of the Present System Their current system is actually manual. They have no existing computerized sales with inventory system so that they relies on the manual process of selling and they use a manual inventory system that relies on using documents on an active, day-to-day basis for a precise report at any time.

So that due to their system, their services was quite slow. I. 3 Project Rationale * Future Researchers For the future researchers this system may serve as their reference in developing their own system. * Customers Computerizing both Sales and Inventory System will make an easier and faster transaction with the customers. * Employee Employee is one of the important human resources of a business. So by having a computerized system employee can now lessen the waste of valuable time and to become more productive. Botica Capas For Botica Capas Point of Sale w/ Inventory system can helps management control the inventories, in turn lowering overall operating costs in the areas of labor and also improves customer-service metrics and fulfillment rates. * Dominican College of Tarlac 2. Statement of the Problem 2. I General Problem The general problem of the study is to maintain an accurate inventory. There is always an issue reconciling stock in and stock out as a miss count on delivery can throw the system a curve ball.

Dealing with return of a product also has its issues as stock needs to be either be- returned and can go back in to the selling/supply route or returned and is not of a quality which will allow the product top be placed in the selling/supply route. 2. I. I Specific Problem 2. 1. 1. 1 Manual POS system occur many problems such as math errors, items not charged for, unreadable orders, inconsistent pricing, theft, uncontrolled food and labor costs, bad checks. 2. 1. 1. 2 And on Manual Inventory system, Inventory inaccuracy is an issue in businesses dealing with physical assets.

The impact of inaccurate inventory records on the performance of retailers such as Botica Sto. Rosario can be severe because the stores rely on the inventory record to make important operational decisions, * Stock loss, also known as shrinkage in industry, includes all forms of loss of the products available for sale. One common example is theft, which can be committed by both shoppers (external theft) and employees (internal theft). * Transaction error occurs typically at the inbound and outbound sides of the facility.

At the inbound side, shipments that arrive from the suppliers have to be registered into the store information system. * Inaccessible inventory refers to products that are somewhere in the facility but are not available because they cannot be found. This can happen when a consumer takes a product from the shelf and places it at another location. * Incorrect product identification can occur in several different ways, wrong label can be placed on the products by both the suppliers and the stores. Incorrect identification can also happen during manual inventory counts. 2. Proposed Research Project 2. 2. 1 General Objective: The main objective of the project is to provide better system to the owner and to prevent the problems occur on it. 2. 2. 2 Specific Objective: The specific objective of our group is to achieve the following: * To protect the company against theft, to make sure that product purchased from a supplier is correctly dispensed to the customer, to make sure that every employee is aware of the cost of bad inventory management, and to solve the problems occur on the current system. * Accurate Availability Information.

This provides routine and regular cycle counts keep inventory levels accurate, which in turn assists the sales department in providing delivery and availability information to their customers. * One of the objectives of a Point of sale system is inventory management. This systems use bar code identification in receiving, tracking and selling inventory items. Rather than expending labor hours to monitor stock levels, determine when to reorder low stock items or to record the sale of specific items, the POS system can automate much of the processes involved in monitoring and managing inventory. A Point of Sale system can also monitor the cost of goods sold, purchase price, sale price and profit margins, allowing users to pull reports and determine when to adjust customer pricing. 3. Scope and Limitation The scope of sales is connected to the nature of sales. This is the way in which manage meant team go around ensuring that as many sales as possible are to be made and that there is to be a profit within the company to ensure that they are to be successful.

The limitations of sales are different for many companies, however, there are going to be different legal aspects that all sales teams have to ensure that they abide by and do not have any trouble with. This is to ensure that the company is to be as successful as possible and that they are not to encounter any problems. Inventory systems provide a basis for recording sales and purchases. The scope of an inventory system considers which needs the inventory system addresses. The limitations of an inventory system include a false sense of reliability, and dependence on human entry.

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