Sales and Inventory Management

2 February 2017

Sales and Inventory Management Managing your sales transactions and monitoring stock inventory movement has never been easier – thanks to Prime Software’s Sales and Inventory Management Suite. Real time inventory updates per sales transaction enables you to have an accurate and audit friendly inventory count. Track item transaction history and validate them with sales invoices and stock receipts. Monitor purchases from suppliers and inventory issuances, adjustments and transfers. Generate comprehensive sales and inventory reports.

Integrate with Prime Financial Management for automatic bookkeeping of sales and inventory transactions. •Sales Order and Sales Invoicing modules •Backorder processing •Comprehensive “Query on demand” overviews of sales orders,back orders and invoices •Comprehensive “Query on demand” sales reports •Standard or Individually serialized inventory items •Item grouping with Financial and Sales Accounting links(Integrated with Financials) •Multi-warehouse inventory locations •Purchase Order Modules •Stock Inventory Receipt Modules •Direct Purchase Stock transactions – adjustments, issues, transfers •Stock transaction accounting links (Integrated with Financials) •Journalization links to Accounts Receivable, Accounts Payableand General Ledger Accounts (Integrated with Financials) •Stock transaction cards with comprehensive “Query on demand” •transaction overviews •Inventory costing for Standard, Average or FIFO costing methods •And other client defined Sales and Inventory Procedures.

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If you are still managing your inventory and sales data manually, you are being left behind.And if you think that computerizing your sales and inventory system is difficult, then think again. Quantum Sales and Inventory Management System (SIMS) integrates your purchases, sales, inventory, accounts receivable and accounts payable in one easy to use program. SIMS does not have to replace or change the way you currently operate your business, rather it is designed to enhance and complement it. With SIMS, all your vital business information is now available at a click of the mouse.

Key Features •Maintain a database of your suppliers and customers Handle hundreds to thousands of products for sale •Allow several users to use the system with varying access level •Track purchase history by supplier and by product •Track key customer spending habits •Easily track items that need to be re-ordered •Track your receivables and payables Benefits •Improved profitability •Better business forecasting •Improve inventory control •Stronger customer relationship •Eliminate or reduce supply gaps (out of stock, overstock) •Lower inventory to sales ratio •Reduced bad stock return •Reduced customer receivables Easy to use, you’ll be up and running in only 15 minutes Manage payments from customer and payments to supplier. Monitor accounts payables and receivables. System Features: Product Management ? Create and manage products/items. Set categories, packages and sub packages or bundled packages. Set retail price and wholesale price for customers and regular customers. Supplier Management ? Add, update or delete suppliers. Create list of suppliers and monitor who is active.

Your list of suppliers will also display your accounts payable. Customer Management ? Create, update or delete customers.For regular customers, set a wholesale price. Monitor customers and your accounts receivables. User and Level Assignment ? Create, update or delete user and assign them with their level. Levels give them the rights to access modules from the software. Purchase Orders ? Make purchase orders to your supplier in case stocks are in critical level.

P. O. are recorded and your payment history for later tracing. Sales Invoice ? Create sales invoice for regular and new customers. History of all invoices and its specific items are kept for monitoring for safety and warranty.Stock Transfer ? Prepare stocks for branch transfer or item returns to supplier for warranty issues. Transferred stocks are deducted to the inventory automatically.

Stock Receiving ? Record stocks you received from suppliers (ordered stocks). Items are automatically added to the inventory. Monitor Payments ? Monitor your payments made through purchased orders and payments by customers with sales invoice. Manage Due Checks? Monitor checks you issued to supplier and checks paid by customers. Product Inventory ? Monitor your current ending inventory and beginning inventory.Check restock level for new orders. Account Payables and Receivables ? Check your current balance and ongoing receivables.

Helps you see if your business is growing or loosing. Products History Tracking ? Monitor history of all products. Transferred, received, sold and void items are tallied. A simple deduction and addition will tell you if something is missing from the inventory. Activity Logs ? Check activities made by users. Helps in tracing employees activities especially for those whom you suspect that cheats you.

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